SayPro Tasks to Be Done for the Period

SayPro Monthly January SCMR-5 SayPro Monthly Classified Role Management: Assign roles and permissions for users and administrators by SayPro Classified Office under SayPro Marketing Royalty

Post-Event Tasks
The Post-Event Tasks involve several crucial activities designed to evaluate the success of an event and optimize future ones. Below are the key tasks associated with this period:

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1. Post-Event Survey Distribution

Objective: To collect feedback from event attendees to assess the overall effectiveness of the event and gather suggestions for improvements.
Responsible Party: SayPro Marketing Team
Assigned to: SayPro Marketing Royalty Team

Detailed Tasks:

• Survey Creation:
  • Develop a post-event survey that asks attendees about their experience. The survey should cover key areas such as:
    • Event content (e.g., speaker quality, relevance of topics)
    • Event logistics (e.g., location, registration process)
    • Communication and engagement (e.g., event promotion, networking opportunities)
    • Overall satisfaction and recommendations for improvement.
  • Include both quantitative (Likert scale) and qualitative (open-ended) questions.
• Survey Distribution:
  • Determine the best method for distributing the survey (e.g., via email, event app, or website).
  • Ensure that the survey reaches all event attendees within 24-48 hours after the event concludes.
  • Send reminders to encourage responses and maximize participation.
• Data Collection and Analysis:
  • Monitor responses and ensure that all data is collected in a timely manner.
  • Analyze the results to identify patterns, trends, and areas for improvement.
  • Summarize the feedback in a clear report, including actionable insights for improving future events.
• Follow-Up:
  • Acknowledge participant responses and share a summary of survey results with them, including any planned improvements for future events based on their feedback.

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2. Post-Event Review and Debriefing

Objective: To assess internal team performance and event execution, and identify strengths and weaknesses for future events.
Responsible Party: SayPro Event Coordination Team
Assigned to: SayPro Classified Office under SayPro Marketing Royalty

Detailed Tasks:

• Internal Review Meeting:
  • Organize a post-event debriefing session with key team members (e.g., logistics, marketing, speakers, registration).
  • Review what went well and identify any challenges encountered during the event.
  • Discuss attendee feedback, lessons learned, and possible improvements.
• Event Performance Metrics Review:
  • Review key event performance metrics, including:
    • Attendee turnout versus registration numbers
    • Budget adherence
    • Social media engagement (e.g., hashtag usage, post-event mentions)
    • Event feedback scores
• Actionable Insights for Future Events:
  • Develop a set of actionable recommendations for improving future events based on the review. These can include improvements to the registration process, the structure of the event, or specific logistical concerns.

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3. Role and Permission Management for Classified Users and Administrators

Objective: To assign specific roles and permissions to users and administrators within the SayPro Classified Office system, ensuring proper access control and security for the platform.
Responsible Party: SayPro Classified Office
Assigned to: SayPro Marketing Royalty Team

Detailed Tasks:

• Role Assignment:
  • Define and assign roles such as Administrator, Moderator, Contributor, and User within the SayPro Classified platform.
  • Assign appropriate permissions to each role to ensure users have access to the functions and features necessary for their responsibilities.
  • Ensure that the roles align with the needs of the event, such as:
    • Marketing team members may need access to marketing tools, but not to classified ad management features.
    • Administrators should have full access to all classified ad management features, including editing, publishing, and deleting ads.
• Permissions Review:
  • Regularly audit permissions to ensure that users only have access to areas of the platform that are relevant to their tasks. This prevents unauthorized access and enhances system security.
• User Access Control:
  • Implement measures to control user access, ensuring that sensitive data (e.g., financial reports, personal data of users) is only accessible by those with the appropriate permissions.
  • Update access permissions as users’ roles change or as events and projects evolve.
• Documentation:
  • Create and maintain documentation of all roles and permissions assigned, so there is a clear record of who has access to what areas of the SayPro Classified platform.
  • Regularly update this documentation as roles change.

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4. Report Creation and Documentation

Objective: To compile a comprehensive report on the event, detailing the performance, feedback, and any lessons learned.
Responsible Party: SayPro Marketing Royalty Team
Assigned to: SayPro Classified Office

Detailed Tasks:

• Event Summary Report:
  • Create a detailed post-event report that includes:
    • A summary of the event objectives, activities, and outcomes
    • Feedback from the survey and internal review
    • A comparison of planned versus actual event performance (e.g., number of attendees, event costs)
• Action Plan for Improvement:
  • Develop an action plan based on the feedback and debriefing session that outlines steps for improving future events.
  • Identify areas of improvement such as event promotion, logistics, or attendee engagement and prioritize actions based on their impact.
• Distribution of Report:
  • Share the event summary and action plan with key stakeholders within the organization and any external partners involved in the event.

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5. Follow-Up with Participants and Stakeholders

Objective: To maintain communication with event attendees, ensuring their engagement continues after the event.
Responsible Party: SayPro Marketing Team
Assigned to: SayPro Classified Office

Detailed Tasks:

• Thank You Emails:
  • Send personalized thank-you emails to event participants, speakers, and sponsors. Include highlights from the event, and express appreciation for their involvement.
• Post-Event Engagement:
  • Provide event attendees with post-event materials, such as slides, recordings, and resources shared during the event.
  • Engage attendees by promoting future events or additional resources that may be of interest.
• Stakeholder Follow-Up:
  • Follow up with key stakeholders, sponsors, and partners to thank them for their participation and gather any additional feedback.

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These tasks ensure that the event is thoroughly evaluated, with continuous improvement for future activities, while also ensuring the proper management of user roles and permissions within the classified platform to maintain security and functionality.