SayPro Templates to Use

SayPro Monthly January SCMR-5 SayPro Monthly Classified Renewal Reminders: Send reminders for ad renewals by SayPro Classified Office under SayPro Marketing Royalty SCMR

Renewal Tracking Template

The Renewal Tracking Template is designed to help you efficiently track and manage the renewal process for classified ads within the SayPro Classified platform. It ensures that every ad’s renewal is monitored closely, ensuring timely renewals and preventing any ads from lapsing.

Here’s a detailed explanation of how the template should be structured:

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Columns in the Renewal Tracking Template:

1. Ad Type
   Description: This column will specify the type of classified ad (e.g., “Job Listing,” “Real Estate,” “Event Announcement,” etc.).
   Purpose: Categorizing ads based on type makes it easier to filter and organize renewal reminders according to ad categories.
2. Advertiser Name
   Description: The name of the advertiser who posted the ad.
   Purpose: Tracking renewal status by the advertiser allows the marketing team to follow up on individual accounts and ensure that renewals are completed in time.
3. Ad ID/Listing ID
   Description: A unique identifier for each ad. This could be a reference number or internal code assigned by SayPro.
   Purpose: The Ad ID ensures you are tracking the right ad and makes it easier to search for and pull up specific ads when needed.
4. Expiration Date
   Description: The date when the ad is set to expire. This will be tracked automatically, or manually entered based on the ad’s creation and renewal settings.
   Purpose: Critical for identifying upcoming renewals and ensuring no ad goes unnoticed after its expiration.
5. Renewal Date
   Description: The date when the renewal payment or confirmation is expected or has been received.
   Purpose: This column allows the team to track the exact renewal dates and confirm that all renewals happen within the required timeframe.
6. Renewal Status
   Description: A status indicator that notes whether the ad has been renewed. Possible statuses could be:
   • “Renewed”
   • “Pending”
   • “Not Renewed”
     Purpose: This provides a quick visual indicator to show whether action is needed for each ad.
7. Reminder Sent (Yes/No)
   Description: This column indicates whether a renewal reminder has been sent to the advertiser.
   Purpose: To ensure that no advertiser misses their renewal notification and that reminders are properly tracked.
8. Follow-Up Date
   Description: The date when a follow-up needs to occur if the ad has not been renewed or the reminder has not been acknowledged.
   Purpose: Helps in managing communication with advertisers, ensuring prompt follow-up when needed.
9. Notes
   Description: A free-text field where additional information or comments about the renewal can be recorded (e.g., special requests, issues with the renewal process).
   Purpose: Captures any relevant details that don’t fit into other columns, helping maintain a complete record for each ad’s renewal journey.

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Template Sample Layout (Excel or Google Sheets):

Ad Type	Advertiser Name	Ad ID/Listing ID	Expiration Date	Renewal Date	Renewal Status	Reminder Sent	Follow-Up Date	Notes
Job Listing	John Doe	12345	2025-04-30	2025-04-15	Pending	Yes	2025-04-20	Need to confirm payment method
Real Estate	Jane Smith	54321	2025-04-25	2025-04-10	Renewed	Yes	2025-04-12	Renewal processed via credit card
Event	ABC Events Co.	67890	2025-05-15	2025-05-05	Not Renewed	No	2025-05-10	Waiting for advertiser’s response

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SayPro Monthly SCMR-5: Classified Renewal Reminders

Under the SayPro Marketing Royalty SCMR, it’s essential to set up the SayPro Monthly Classified Renewal Reminders process to automate and streamline the tracking and renewal reminder notifications for classified ads. This process can follow these steps:

1. Preparation for Monthly Reminder
   • At the start of each month, generate a list of all ads that will expire within the next 30 days.
   • Check the Expiration Date and ensure that all ads on this list are current.
2. Reminder Notifications
   • Use automated email tools to send renewal reminders to advertisers 10-15 days before their ad expiration.
   • Include the following details in the reminder:
     • The ad type and title
     • Expiration date
     • Renewal process instructions (payment link, etc.)
     • Contact information for support
3. Update Tracking
   • After sending out reminders, update the Reminder Sent column to “Yes” in the Renewal Tracking Template.
   • Set the Follow-Up Date for 5-7 days after the reminder to ensure you can follow up with advertisers who haven’t responded.
4. Final Follow-Up
   • For those who have not renewed, reach out one final time, noting the importance of renewing to avoid ad expiration.
   • Update the Renewal Status to “Not Renewed” for any ads that still haven’t been renewed after the final follow-up.
5. Reporting
   • Every month, generate a report from the Renewal Tracking Template summarizing the status of all renewals.
   • This report should be reviewed by the SayPro Classified Office to identify trends in ad renewals, including renewal success rates and any issues requiring additional marketing efforts or system adjustments.

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By utilizing the Renewal Tracking Template alongside the SayPro Monthly Classified Renewal Reminders, the marketing team can maintain control over ad renewals, reduce the chance of lost revenue due to expired ads, and improve customer satisfaction with timely and organized renewal processes.