SayPro Documents Required from SayPro Employees

SayPro Monthly March SCMR-5 SayPro Monthly Classified User Privacy: Ensure user data privacy and comply with regulations by SayPro Classified Office under SayPro Marketing Royalty

Consent Management Logs Tracking User Consents and Preferences Regarding Data Collection and Sharing
Report Title: SayPro Monthly Classified User Privacy
Document Reference: SCMR-5
Month: March
Department: SayPro Classified Office
Oversight Unit: SayPro Marketing Royalty

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1. Purpose of the Document

The purpose of this document is to outline and track the required consent management logs for SayPro employees handling user data, ensuring full compliance with data privacy regulations such as POPIA (South Africa), GDPR (EU), and CCPA (California). This log is part of the monthly SCMR (SayPro Consent Management Reports) and focuses specifically on SayPro’s classified platform operations.

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2. Scope

This documentation covers all SayPro employees directly or indirectly involved in:

• Collection, processing, or handling of user data
• Managing user preferences regarding marketing communications
• Consent revocation and data-sharing requests
• Use of classified ads software where user data is involved

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3. Consent Management Framework

SayPro’s consent management system is structured around the following key components:

• Collection: Users must explicitly consent to data collection before engaging with classified services.
• Preference Management: Users are allowed to manage communication preferences, including opt-in/opt-out.
• Sharing: Users are informed if their data will be shared and must give explicit permission.
• Revocation: Users can revoke consent at any time.

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4. Required Documents from Employees

All employees within the SayPro Classified Office are required to submit the following documents monthly:

1. User Consent Log Submission Form (UCL-SF)
   • Tracks all consents obtained within the month
   • Includes timestamp, user ID, and consent type (e.g., data use, marketing)
2. Consent Revocation Summary (CRS-March)
   • Summary of all consent withdrawals by users in March
   • Actions taken to honor revocations (e.g., deletion from CRM)
3. Preference Change Audit Log (PCAL)
   • Details any updates users made to their data-sharing or communication preferences
4. Third-Party Sharing Confirmation Report (TPSCR)
   • Documents each instance of data shared with third parties
   • Confirms that consent was explicitly granted before sharing
5. Employee Data Privacy Compliance Declaration (EDPCD)
   • Signed declaration by employees confirming adherence to SayPro data privacy procedures
   • Includes acknowledgment of disciplinary consequences for non-compliance
6. Consent Management Software Access Log (CMSAL)
   • Report detailing employee access to SayPro’s consent management platform
   • Includes date, time, and action taken per user

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5. Data Privacy & Compliance Monitoring

The SayPro Marketing Royalty unit audits this submission monthly to ensure:

• Consistency and completeness of logs
• Any discrepancies or unauthorized data handling are addressed
• Employees follow best practices for consent and data privacy management

Failure to submit or discrepancies in consent tracking may result in corrective actions or compliance review.

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6. Employee Action Items for March

All relevant employees must:

• Finalize and upload required documents to the SayPro Compliance Portal by March 31st
• Attend a mandatory privacy policy refresher course hosted on the SayPro LMS
• Review updates in data-sharing agreements with third-party vendors

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7. Document Submission Tracker

Employee Name	UCL-SF Submitted	CRS-March	PCAL	TPSCR	EDPCD	CMSAL	Status
John Dlamini	✅	✅	✅	✅	✅	✅	Complete
Sarah Jacobs	✅	✅	✅	❌	✅	✅	Incomplete
…	…	…	…	…	…	…	…

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8. Conclusion and Next Steps

This log is essential in maintaining transparency and legal compliance regarding user data privacy within the SayPro Classified environment. March submissions will be compiled in SCMR-5 and reviewed by internal audit in April. Employees are encouraged to seek assistance from the SayPro Compliance Office for any clarification or support.