SayPro Monthly March SCMR-5 SayPro Monthly Classified User Privacy: Ensure user data privacy and comply with regulations by SayPro Classified Office under SayPro Marketing Royalty
1. Purpose
This document outlines the mandatory submission of training completion records for all SayPro employees who have participated in data privacy and classified user data protection training. This is in line with SayPro’s internal privacy policies and compliance with global data protection laws (such as GDPR, POPIA, CCPA).
The submission forms part of the monthly SayPro Classified Monitoring Report (SCMR), specifically for the March cycle under SCMR-5, focusing on User Privacy and Regulatory Compliance.
2. Scope
This document applies to:
- All SayPro employees across departments who have access to user data (classified or otherwise).
- All teams under SayPro Marketing Royalty, particularly the SayPro Classified Office.
- Third-party contractors or temporary staff involved in data handling or system administration.
3. Required Documents to be Submitted
Each employee and/or team supervisor must ensure the submission of the following by April 7, 2025:
A. Individual Employee Training Record
- Full Name
- Employee ID
- Department & Division
- Training Title: SayPro Data Privacy & Classified User Protection
- Training Code: SDP-2025-MAR
- Completion Date
- Score or Result (if applicable)
- Trainer Name / Platform Used
- Digital Signature of Employee
- Supervisor Verification & Signature
B. Team Summary Sheet (For Supervisors/Managers)
- List of employees who completed the training
- Completion rate (%)
- Summary of non-compliant staff (with reasons and planned dates of completion)
- Corrective action taken or planned
- Supervisor name and signature
C. Digital Copy of Certificate of Completion
- PDF or image format
- Must match training code SDP-2025-MAR
- Issued by SayPro Academy or approved third-party LMS
4. Submission Format
- All records must be submitted via the SayPro Compliance Portal.
- Acceptable file formats: PDF, Excel (for summary sheets), JPG/PNG (certificates).
- File naming convention:
EmployeeID_FullName_TrainingRecord_SDP-2025-MAR.pdf
5. Compliance Requirements
- Deadline: April 7, 2025
- Responsible Authority: SayPro Classified Office under SayPro Marketing Royalty
- Penalties for Non-Compliance:
- Warning letter on file
- Loss of data access privileges
- Escalation to HR for repeated offenses
- Risk audit flag in SCMR reports
6. Notes
- Employees who have not completed training by the March deadline must submit a written explanation and proposed make-up training date.
- New hires must complete the training within 30 days of onboarding.
- SayPro reserves the right to audit any submitted records.
7. Contact for Queries
For assistance or clarification, contact:
📧 privacytraining@saypro.org
📞 +27 11 234 5678
🏢 SayPro Classified Office, 3rd Floor, SayPro HQ, Johannesburg
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