SayPro Tasks to Be Done for the Period: Tag System Setup

SayPro Monthly January SCMR-5 SayPro Monthly Classified Tag Management: Create and manage tags to help categorize ads by SayPro Classified Office under SayPro Marketing Royalty SCMR

Overview:

The goal of this task is to set up a tagging system that will categorize classified ads on the SayPro website effectively. The tag system should help users and administrators quickly identify and filter ads based on specific criteria. This task will be carried out under SayPro’s Marketing Royalty SCMR and is part of the monthly management process for classified ads (January SCMR-5). Tags will be assigned to ads in relevant categories and should be managed with precision for consistency and ease of use.

Detailed Tasks:

1. Planning and Organizing Tagging System:

• Task 1.1: Review Current Ad Categories
  • Review the existing categories of classified ads on the SayPro website.
  • Identify any gaps or redundancies in the current category system that could benefit from the addition of tags.
• Task 1.2: Define Tagging Categories
  • Based on the review of categories, define a set of tag categories (e.g., “Location,” “Condition,” “Price Range,” “Type of Product,” etc.).
  • Ensure tags are broad enough to cover a variety of classified ads but specific enough to provide meaningful filters for users.
• Task 1.3: Create Tagging Guidelines
  • Establish guidelines for tag usage to ensure consistency across all classified ads. These guidelines should include:
    • Clear instructions on how to assign tags to different types of ads.
    • Guidelines on tag syntax (e.g., singular vs. plural, abbreviations).
    • Instructions for ensuring that tags remain relevant and useful as ad categories evolve.
• Task 1.4: Assign Responsibility for Tagging
  • Assign a team or individual responsible for the ongoing management of the tag system. This includes ensuring tags are added consistently and removed when no longer needed.

2. Tag System Development:

• Task 2.1: Configure the Tagging System in the CMS
  • Set up a system in the CMS (Content Management System) to allow the easy addition and management of tags. This should include:
    • A simple interface for administrators to add, edit, or remove tags from classified ads.
    • A tag cloud or a searchable list of existing tags to help administrators find relevant tags quickly.
• Task 2.2: Integrate Tags into Ad Submission Process
  • Modify the ad submission process to allow users to select or add relevant tags when posting an ad.
  • Ensure the system provides suggested tags based on the ad’s content to streamline the process.
• Task 2.3: Tagging Permissions and Roles
  • Set up user permissions for who can assign and edit tags. This may include:
    • Administrators: Full access to manage tags across all ads.
    • Users: Restricted permissions, such as only adding predefined tags during the ad submission process.

3. Tag Assignment to Existing Ads:

• Task 3.1: Bulk Assign Tags to Existing Ads
  • Using the tags defined in the previous task, assign them to existing classified ads in bulk, ensuring that each ad is categorized appropriately.
  • Implement an automated or semi-automated process where possible to expedite this task, especially if there is a large volume of ads.
• Task 3.2: Review and Adjust Tagging
  • Manually review tagged ads to ensure that each ad has the correct tags based on its category, product, or other defining attributes.
  • Make adjustments as necessary, particularly for ads that may not fit the initially assigned tags.

4. Testing and Quality Assurance:

• Task 4.1: Conduct Testing of Tag Functionality
  • Test the tagging system by submitting new ads and reviewing the process for adding, editing, and removing tags.
  • Ensure that the tag filtering system works as intended, allowing users to easily find ads based on selected tags.
• Task 4.2: Verify Tag Search and Filters
  • Ensure that the site’s search and filter functionality works correctly with tags. Ads should be easy to find based on tag categories such as location, price, product type, etc.
• Task 4.3: Perform User Testing
  • Invite a small group of users to test the tagging system and gather feedback on their experience. This will help identify any usability issues or areas for improvement.
  • Make adjustments based on feedback to improve the user experience.

5. Ongoing Tag Management and Optimization:

• Task 5.1: Monitor Tag Usage
  • Regularly monitor the usage of tags across the website to ensure that they are being used effectively and consistently.
  • Track tag performance and determine which tags are most frequently used and which might need to be removed or revised.
• Task 5.2: Update Tags as Needed
  • Periodically review and update the list of available tags to ensure they remain relevant and up-to-date with evolving trends in classified ads.
  • Add new tags when necessary and remove outdated or redundant tags to streamline the system.
• Task 5.3: Conduct Tagging Training
  • Provide training for the SayPro marketing team and any other relevant staff on how to use the tagging system effectively.
  • Offer guidance on best practices for adding and managing tags, ensuring consistency and accuracy across all classified ads.

6. Reporting and Analysis:

• Task 6.1: Track Tag Usage Data
  • Set up tracking to monitor the number of ads tagged with each category. This data can provide insights into how users are categorizing their ads and where additional tag categories might be needed.
• Task 6.2: Generate Reports on Tag Effectiveness
  • Generate monthly or quarterly reports on the effectiveness of the tag system, including metrics like:
    • The most frequently used tags.
    • The success of ad searches using tags.
    • Feedback from users about the tagging process.
• Task 6.3: Adjust Based on Insights
  • Use insights from reports to refine the tag system, such as adding more specific tags or adjusting categories to better meet user needs.

7. Communication and Documentation:

• Task 7.1: Document the Tagging System
  • Create detailed documentation on how the tagging system works, including guidelines, instructions for adding/editing tags, and a list of predefined tags.
• Task 7.2: Communicate Changes to the Team
  • Notify all stakeholders (marketing, admin, content teams, etc.) of the new tag system, providing them with the necessary training or guidelines to use it properly.

Deliverables:

1. A fully functional tagging system integrated into the SayPro CMS.
2. A comprehensive list of predefined tags for classified ads.
3. Completed tagging of existing classified ads according to the new system.
4. User and administrative training materials for the new tagging system.
5. Ongoing tag management plan with optimization strategies based on feedback and data.