SayPro Monthly January SCMR-5 SayPro Monthly Classified Role Management: Assign roles and permissions for users and administrators by SayPro Classified Office under SayPro Marketing Royalty
Privacy and Security Policies
Document Code: SPR/SCMR5/2025/01
Issued By: SayPro Classified Office
Department: SayPro Marketing Royalty
Reference: SayPro Monthly Classified Role Management (SCMR-5) – January
Effective Date: 1 January 2025
1. Objective
This policy document outlines the requirements for employee compliance in terms of privacy, access management, and data security, as mandated in the SayPro SCMR-5 (January Edition). It ensures the confidentiality, integrity, and controlled accessibility of classified roles, employee data, customer records, and proprietary SayPro systems.
2. Scope
This policy applies to:
- All employees (full-time, part-time, contractual)
- Temporary staff
- Consultants
- Interns
- Any individual accessing SayPro’s internal classified systems, platforms, and data repositories
3. Required Documents from Employees
Each SayPro employee must submit and/or complete the following as part of their onboarding or annual compliance update:
3.1. Confidentiality and Non-Disclosure Agreement (CNDA)
- Signed document acknowledging the legal obligation to protect SayPro’s confidential data.
- Valid for the duration of employment and five years post-employment.
3.2. Employee Data Access Form
- Specifies the systems the employee is authorized to access.
- Reviewed monthly by the Role Management Team.
3.3. Classified Role Assignment Consent Form
- A declaration form where the employee accepts the responsibilities of their assigned classified role (Admin/User/Editor/etc.).
3.4. IT Equipment Responsibility Acknowledgement
- A record of company-issued devices and the employee’s agreement to maintain their security.
3.5. Security Awareness Training Certificate
- Completion of the SayPro Security & Privacy Awareness Module.
- Must be renewed annually.
4. Privacy and Security Best Practices
Outlined below are mandatory practices for all SayPro employees:
4.1. User Access Management
- Employees must only access data or systems necessary for their role.
- Access must be granted and revoked by the Role Management Team, updated monthly.
- All access permissions must align with the user’s classified role tier (e.g., Viewer, Editor, Moderator, Administrator).
4.2. Password Protocol
- Use strong, unique passwords (minimum 12 characters).
- Passwords must be updated every 60 days.
- Two-Factor Authentication (2FA) is mandatory for all SayPro systems.
4.3. Confidential Data Handling
- All personal, financial, and organizational data must be stored in encrypted formats.
- Data may not be downloaded, copied, or transferred to personal devices unless explicitly approved.
- Emails containing sensitive information must be marked as [CLASSIFIED – INTERNAL USE ONLY].
4.4. Device & System Use
- Company-issued devices must be locked when unattended.
- No unauthorized software installation allowed.
- Monthly compliance scans will be conducted by IT Security.
4.5. Incident Reporting
- All suspected data breaches or unauthorized access incidents must be reported within 4 hours to the SayPro Privacy & Security Team via the internal portal.
5. Role Management Structure
As per SayPro SCMR-5, employees are assigned roles based on department, position, and operational level. These roles determine:
| Role | Access Level | Example Permissions |
|---|---|---|
| Viewer | Read-only | View classifieds, user listings |
| Editor | Read/Write | Modify content, edit user ads |
| Moderator | Review/Restrict | Approve ads, manage flagged content |
| Administrator | Full Access | Assign roles, configure settings |
- Monthly audits of role assignments will be conducted by the SayPro Classified Office.
- Role changes must be approved by SayPro HR & Line Managers.
6. Compliance and Disciplinary Action
Failure to adhere to these privacy and security policies will result in:
- Access suspension
- Formal warnings
- Possible termination, depending on the severity of the violation
Compliance is monitored through automated tools and regular manual audits.
7. Review and Updates
- This document is reviewed quarterly by the SayPro Privacy Compliance Board.
- Updates will be communicated via the internal SayPro HR Portal.
8. Acknowledgement
All employees are required to sign a digital acknowledgment confirming they have read, understood, and agree to comply with this policy.
✅ Please log in to the SayPro HR Portal to acknowledge this policy and upload required documentation.
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