SayPro Monthly January SCMR-5 SayPro Monthly Classified Role Management: Assign roles and permissions for users and administrators by SayPro Classified Office under SayPro Marketing Royalty
Recording and Distribution: Manage the recording of the event and ensure it is available for on-demand access
From: SayPro Monthly – January SCMR-5
Position Title:
Recording and Distribution Coordinator – SayPro Monthly Events
Department:
SayPro Classified Office – under SayPro Marketing Royalty
Reports To:
SayPro Monthly Classified Role Management Lead
Job Purpose:
To ensure all SayPro Monthly events (specifically SCMR-5 and related sessions) are effectively recorded, securely stored, and made accessible for on-demand viewing by relevant stakeholders, contributors, and users. The role supports transparency, ongoing access to content, and proper archival of institutional knowledge within SayPro’s classified environment.
Key Responsibilities:
1. Pre-Event Preparation
- Coordinate with the SayPro Marketing Royalty technical and admin team to set up recording tools for virtual or in-person monthly sessions.
- Conduct technical checks (audio/video/stability) at least 24 hours before the scheduled session.
- Prepare storage directories in SayPro’s central classified server with the correct file-naming convention (e.g.,
SCMR-5_January_2025.mp4).
2. Live Event Recording
- Monitor and manage the actual recording of SayPro Monthly events using the designated platform (Zoom, Teams, or SayPro proprietary tools).
- Ensure that full coverage is captured, including presentations, speaker panels, Q&A sessions, and any breakout rooms if applicable.
- Time-stamp key moments during the live session to facilitate easier navigation post-event.
3. Post-Event Management
- Review recorded content for quality control – remove glitches, edit gaps, or adjust formatting where needed (light editing).
- Upload final video content to SayPro’s internal classified media hub or the approved content distribution platform.
- Add metadata (tags, session titles, date, speaker names, description) for each recording for easy indexing and searchability.
4. On-Demand Distribution
- Set up access permissions as per SayPro Classified Role Management protocols.
- Notify authorized users (staff, learners, partners) via the SayPro communication system (email or platform notifications) once recordings are available.
- Manage access logs and user views to maintain insight into engagement and ensure compliance with SayPro data policies.
5. Archiving and Backup
- Store backup copies of all recordings securely (cloud and local, where applicable) in SayPro’s archiving systems.
- Maintain a categorized, up-to-date event recording register for retrieval and reference purposes.
- Coordinate with the IT Security Team to ensure data encryption and backup protocols are observed.
6. Reporting and Feedback
- Generate monthly reports on video engagement, viewership statistics, and accessibility issues.
- Provide feedback summaries to the SayPro Classified Office for quality improvement.
- Collaborate with SayPro Content Developers to repurpose content into training modules, highlight reels, or newsletters.
SayPro Monthly Classified Role Management
Assign roles and permissions for users and administrators by SayPro Classified Office under SayPro Marketing Royalty
Position Title:
Classified Role and Permission Administrator – SayPro Monthly Platform
Department:
SayPro Classified Office – under SayPro Marketing Royalty
Job Purpose:
To manage user access, assign permissions, and ensure proper role-based controls are in place for all contributors, viewers, and administrators of the SayPro Monthly ecosystem. This role ensures the integrity, security, and efficiency of classified systems operations.
Key Responsibilities:
1. User Role Definition and Allocation
- Define and document user roles (e.g., viewer, contributor, editor, admin, moderator) for SayPro Monthly Classified platforms.
- Collaborate with department leads to understand team requirements for access control and content interaction.
- Assign appropriate access rights in alignment with SayPro’s data governance and confidentiality policies.
2. Permission Configuration
- Set role-based permissions across classified tools (media platforms, content hubs, forums, feedback forms, etc.).
- Ensure only authorized users can upload, edit, or delete classified material.
- Configure role expiration dates or temporary access based on event schedules or project timelines.
3. System Monitoring and Compliance
- Regularly review access logs and user activities to ensure compliance with internal control measures.
- Detect and address unauthorized access or role misuse in real time.
- Provide role-based analytics to leadership for evaluation and strategy refinement.
4. Support and Maintenance
- Assist users who experience access issues or require role upgrades/downgrades.
- Update roles as team members join, leave, or shift responsibilities within SayPro.
- Work with the IT support team to test new role permission schemes or system updates.
5. Training and Documentation
- Develop and update a SayPro Role Management Guide for users and administrators.
- Host short training sessions or provide manuals explaining how to request access or permissions.
- Document changes in role structures and share with stakeholders monthly.
Tools & Systems Used:
- SayPro Classified CMS
- SayPro Media Distribution Portal
- Role-Based Access Control (RBAC) systems
- Zoom/Teams/WebEx (for event recording)
- Internal Reporting Dashboard
- Cloud Storage Systems (e.g., Google Drive, SharePoint, AWS S3)
Performance Indicators:
- Timely and error-free availability of on-demand videos.
- User satisfaction with accessibility and permissions.
- Zero unauthorized access or data breaches.
- Efficiency of user role updates and response time.
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