SayPro Privacy Compliance Audit Template

SayPro Monthly March SCMR-5 SayPro Monthly Classified User Privacy: Ensure user data privacy and comply with regulations by SayPro Classified Office under SayPro Marketing Royalty

Audit Scope: SayPro Monthly March SCMR-5
Focus Area: SayPro Monthly Classified User Privacy
Conducted By: SayPro Classified Office
Oversight: SayPro Marketing Royalty

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Section 1: Audit Overview

Item	Description
Audit Title	SayPro Classified User Privacy Compliance Audit – March SCMR-5
Audit Period	March 1 – March 31
Auditor Name	___________________________
Audit Date	___________________________
Department Audited	SayPro Classified Office
Compliance Standard	POPIA, GDPR, SayPro Internal Privacy Policy
Audit Objectives	– Verify privacy policy compliance – Assess data collection and handling practices – Identify and log user data access patterns – Ensure secure storage and sharing protocols
Audit Tools Used	SayPro Privacy Tracker, Data Access Logs, Consent Records

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Section 2: User Data Inventory Review

Data Type	Data Collected	Purpose of Collection	Legal Basis	Retention Period	Compliance Status	Remarks
Name	Yes	Ad posting, account creation	Consent	12 months	✔️ Compliant	—
Email	Yes	Account verification, communication	Consent	12 months	✔️ Compliant	—
Phone Number	Yes	Contact for ad responses	Legitimate Interest	12 months	⚠️ Partial	Needs explicit opt-in for marketing
IP Address	Yes	Security, fraud detection	Legitimate Interest	6 months	✔️ Compliant	—
Location	Yes	Geo-targeted ad display	Consent	6 months	❌ Non-compliant	Consent not consistently logged

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Section 3: Consent Management Audit

Consent Mechanism	Present	Updated in March	Audit Findings	Compliance Status	Action Needed
Cookie Banner	✔️	✔️	Functional and dismissible	Compliant	None
Ad Posting Consent Checkbox	✔️	❌	Auto-checked by default	Non-compliant	Update to unchecked
Marketing Email Consent	✔️	✔️	Opt-in properly recorded	Compliant	None
Privacy Policy Update Notification	❌	❌	Users not notified of March policy updates	Non-compliant	Implement email alerts

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Section 4: Data Access and Sharing Review

Entity	Type of Access	Logged Access	Data Shared	User Consent	Compliance Status	Notes
Internal Admin Team	Full	Logged	No sharing	Consent-based access	✔️ Compliant	Role-based access control enforced
Marketing Department	Partial	Not Logged	Email, phone	Missing consent	❌ Non-compliant	Stop sharing until consent framework is in place
Third-Party Analytics (Google, Meta)	Anonymized	Partially Logged	Usage data	Consent via cookie	⚠️ Partial	Logging needs improvement

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Section 5: Security Measures and Breach Readiness

Security Measure	Implemented	Last Tested	Audit Result	Recommendation
Data Encryption at Rest	✔️	March 3	Passed	Continue monitoring
Data Encryption in Transit	✔️	March 3	Passed	—
Breach Notification Procedure	✔️	Not tested	Untested	Simulate drill quarterly
Role-Based Access Controls	✔️	March 15	Minor gaps	Refine admin permissions
Backup and Recovery System	✔️	March 10	Passed	Confirm redundancy locations

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Section 6: Findings Summary

Category	Total Issues	Compliant	Non-Compliant	Partial
User Data Handling	5	3	1	1
Consent Management	4	2	2	0
Data Access Control	3	1	1	1
Security and Readiness	5	4	0	1

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Section 7: Recommendations and Action Plan

Issue	Recommended Action	Responsible Department	Deadline	Status
Auto-checked consent	Update HTML form logic to default unchecked	Dev Team	April 30	Pending
Incomplete access logs	Implement full audit trails	IT Security	May 10	In Progress
Privacy policy notification	Add update email trigger	Legal & Comms	May 5	Pending
Third-party sharing without consent	Suspend marketing data sharing	Marketing	Immediate	Ongoing

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Section 8: Auditor’s Remarks

This audit revealed notable improvements in encryption and internal access controls. However, consent mechanisms and third-party sharing practices require immediate attention to avoid compliance violations under POPIA and GDPR.

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Sign-Offs

Name	Role	Signature	Date
Auditor		____________________	__________
SayPro Classified Head		____________________	__________
SayPro Marketing Royalty Oversight		____________________	__________