SayPro Monthly January SCMR-5 SayPro Monthly Classified Role Management: Assign roles and permissions for users and administrators by SayPro Classified Office under SayPro Marketing Royalty
As part of the SayPro Monthly January SCMR-5 Initiative titled “SayPro Monthly Classified Role Management: Assign roles and permissions for users and administrators,” all employees participating in role management processes must submit a complete set of documents and materials. These are necessary to ensure accurate role assignment, accountability, and proper functioning of the SayPro Classified Platform.
1. Participant Registration Form
This is the primary document required from every employee participating in the role management process. The purpose of this form is to capture essential details of the participant and align their platform responsibilities with appropriate roles and permissions.
📌 Purpose:
To gather, document, and validate information from employees responsible for managing or using roles and permissions on the SayPro platform. This ensures clarity, transparency, and compliance with internal governance as managed by the SayPro Classified Office under SayPro Marketing Royalty.
🧾 Contents of the Participant Registration Form:
| Section | Details to be Filled by Employee |
|---|---|
| A. Personal Information | – Full Name – Employee ID – Email Address – Contact Number |
| B. Employment Details | – Department – Job Title – Supervisor/Manager Name |
| C. Platform Information | – SayPro Platform Username – Modules Accessed (e.g., Finance, Classified Ads, Reporting) |
| D. Role Management Responsibilities | – Current Roles Managed (e.g., Moderator, Admin, Auditor) – Frequency of Role Updates (e.g., Weekly, Monthly) – User Types Overseen (Staff, Volunteers, External Clients) |
| E. Permissions Requested or Approved | – List of permissions required – Justification for each permission – Signature of Approving Manager |
| F. Declaration and Consent | – Declaration of truthful information – Consent to SayPro Policies – Digital or physical signature with date |
📌 Additional Documents to Accompany the Form:
- Copy of Employee ID or SayPro Access Badge
- Authorization Letter (if submitting on behalf of a team or group)
- Previous Month’s Role Management Report (if applicable)
- Any Pending Access Request Forms
- Training Certificate on Role Management (if recently completed)
📥 Submission Guidelines:
- Deadline: All forms must be submitted by the 5th of January each year for processing in the SCMR-5 cycle.
- Method: Forms can be submitted via:
- SayPro Internal Portal (preferred)
- Email to classifiedoffice@saypro.org
- Hard copy submission to the SayPro Classified Office
🔐 Compliance and Oversight:
- The SayPro Marketing Royalty Department reviews all submissions for compliance.
- Audits are conducted quarterly to ensure correct permissions are assigned.
- Non-compliant employees may have restricted access to classified modules.
✅ Benefits of Submission:
- Ensures the right individuals have access to the right information and tools.
- Enhances security and reduces unauthorized access.
- Contributes to a transparent and accountable work environment within the SayPro ecosystem.