SayPro Monthly March SCMR-5 SayPro Quarterly Classified Geolocation Features Management by SayPro Classified Office under SayPro Marketing Royalty
Tracking Tool / System Description Installed (Y/N) Configured (Y/N) Responsible Officer SayPro Docs Tracker Pro Core document tracking and status checker ☐ ☐ HR Compliance Officer SayPro GeoMatch ID Geolocation-based employee verification system ☐ ☐ IT Systems Analyst SayPro CloudVault (SCV) Secure storage for document uploads ☐ ☐ Data Administrator SayPro AutoAlert System Email/SMS alert tool for document expiry ☐ ☐ Admin Coordinator SayPro Dashboard Sync Integration with employee performance records ☐ ☐ HRIS Manager
Document Name Type Submission Deadline Format Required Tracked via Certified Copy of ID Personal ID Day 1 of onboarding PDF / JPEG SayPro Docs Tracker Pro Proof of Address Verification Within 7 days of onboarding PDF SCV Academic Certificates Qualification Within 30 days PDF (certified) SCV + AutoAlert Police Clearance Background Check Before contract signing Original scan + physical copy Docs Tracker Pro Tax Number Confirmation Financial Before first salary PDF or SARS letter SayPro Dashboard Sync Banking Details Form Payroll Setup Before onboarding complete PDF or Bank Letter SCV
Feature Purpose Geo Tool Enabled Notes IP Verification of Upload Location Ensure document authenticity SayPro GeoMatch ID Flag if outside designated zone Geotagged Submission Logs Confirm origin of upload Enabled via SCV Reviewed monthly Location Sync with HRMS Match with declared address Dashboard Sync Trigger alerts on mismatch
Alert Type Trigger Event Sent To Frequency Missing Document Alert Any required doc not uploaded Employee & HR Daily until resolved Expiry Alert Police Clearance or ID nearing expiry Employee 30, 15, and 5 days before expiry Upload Confirmation Document successfully submitted Employee Immediately Non-Compliant Format Wrong file type or quality Employee & Admin Instant with suggestions
